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GENERAL
ACCOUNTABILITY
The Executive Administrative Assistant, under
the general supervision of the CEO or assigned designee, primary responsibilities
will be to assist in the day-to-day administrative operations of the
executive team.
DEPARTMENT
Administration
POSITIONS
One
SPECIFIC DUTIES
- Prepare
confidential documents regarding personnel or business situations.
- Facilitate
communications with internal and external contacts by screening
calls, greeting visitors, furnishing information or referring
to appropriate responder.
- Prepare and secure travel arrangements for the executive team.
- Assist team with workload, including meeting preparation; backup
other departments.
- Initiate responses to routine letters; prepare general correspondence,
and presentations utilizing specific software including Microsoft
Excel, Power Point and Word computer programs.
- Assist in file maintenance, manage calendar and scheduling.
- Maintain communications with other administrative staff.
- Maintain confidentiality and relate to upper management.
- Coordinate daily, weekly, and monthly schedules.
- Prepare agendas for meetings, presentations, take meeting notes,
transcribe minutes.
- Coordinate office mail, and thank you letters and gifts to sponsors
and donors.
- Maintain donor data base and office supply inventory and replenishment.
QUALIFICATONS
A Bachelor’s degree in Business Administration
or 3-5 years of executive administrative experience in a fast paced
environment. Must possess excellent organizational, decision making,
time management, follow-up skills, the ability to multitask, proactive
judgment, attention to detail and display professionalism. Must be
an initiator and ability to work under pressure. Demonstrate functional
knowledge of administrative office practices and procedures pertaining
to the data entry of sensitive and confidential information. Excellent
interpersonal skills including patience, flexibility, consideration,
discretion, tact, confidence and initiative. High proficiency in Microsoft
Excel, Power Point, Word, and Outlook Express. Strong grammatical
and proofreading skills.
SALARY RANGE
Competitive
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